The Process

From Enquiry to Delivered Machine in Six Steps

Buying used machinery internationally doesn't need to be a leap of faith. Here is exactly what happens when you buy through AgriVanguard Machinery — with realistic timelines, the documents you'll see at each stage, and the safeguards protecting your money.

5–15
business days, enquiry to dispatch
6
clearly defined stages
1
WhatsApp thread for the whole deal
  1. 01

    Find Your Machine & Enquire

    Day 0

    Browse our used equipment inventory by category — excavators, wheel loaders, tractors, combines, cranes, telehandlers — or tell us your specification and we will source it. Send your enquiry through the listing page, by email or straight on WhatsApp with your destination country and timeline. Within hours you receive confirmation of availability, current location, and answers to your technical questions.

    Pro tip: state your maximum engine hours, year range and budget in the first message. Specific enquiries get machine matches, not marketing.
  2. 02

    Verify Condition & Specifications

    Days 1–3

    Every machine in our inventory is supplied with a certified pre-shipment condition dossier and diagnostic checks. Buyers receive comprehensive photo and video documentation, cold start tests, and serial number verification matching official EX-1 customs documentation prior to contract execution.

    For buyers requiring on-site verification in our staging bay, physical inspections are scheduled under a provisional agreement with an advance deductible staging fee.
  3. 03

    Sign Commercial Sales Contract & Receive Proforma

    Days 2–5

    Once terms are agreed, AgriVanguard Machinery issues a legally binding Commercial Sales Contract and Proforma Invoice carrying verified corporate identifiers, machine serial numbers, and direct bank payment instructions or approved regional payment options depending on client location and transfer regulations.

    Tax and tariff treatment is stated clearly on every contract: 0% for confirmed exports and verified commercial buyers.
  4. 04

    Pay Securely

    Days 3–7

    Payment is made by SWIFT/SEPA bank transfer strictly according to the settlement details stated on the official Commercial Sales Contract and Proforma Invoice issued by AgriVanguard Machinery. Depending on the machine sourcing location across our international branch network (Austria (HQ) · Germany · Poland · Belgium · France · USA), instructions route to designated corporate settlement accounts. The machine is formally reserved at deposit and released for export dispatch upon cleared payment.

    Security guarantee: Always verify that your invoice, contract, and banking details are dispatched directly from our official email [email protected] or verified WhatsApp line +48 22 219 51 57.
  5. 05

    Export Preparation & Documents

    Days 5–10

    While shipping is booked, we prepare the machine and its paperwork: washing and securing for transport, draining/disconnecting where regulations require, and compiling the export package — commercial invoice, packing list, EX-1 export declaration, CE/technical documentation and service records. Certificates of origin, pre-shipment inspection certificates and notarised copies are arranged where your destination requires them.

    You receive scans of all documents before dispatch and originals by courier or with the machine, according to the agreed Incoterm.
  6. 06

    Shipping, Tracking & Handover

    Days 7–15+

    Your machine travels by road within the EU (3–10 days) or by RoRo/container/flat-rack vessel worldwide (2–7 weeks by region). We send you carrier references, vessel details and bill of lading as they issue, and stay reachable on WhatsApp throughout transit. On arrival, check the machine against the delivery document, note any transport damage immediately, and confirm receipt — most buyers are already asking about their next machine at that point.

    Landlocked destination? We quote multimodal corridors — e.g. Mombasa→Kampala, Dar es Salaam→Lusaka, Tema→Ouagadougou — with transit bond documentation included.

Ready for Step One?

Browse current stock or message us your specification — make, model range, year, maximum hours, destination — and we'll take it from there.

Browse Equipment